Submission of the Phase 2 Package with P2PP

This section refers to P2PP only. If you are using the web-based p2 tool to prepare your Phase 2 material, please check our help section about p2 for instructions on how to notify ESO when your material is ready.

Please verify your OBs and README file before submission

Once you have completed the preparation of your OBs and your README file, you are ready to check them into the ESO Database. However, before doing it you are strongly encouraged to use the verification facilities in P2PP. The built-in verification facilities of P2PP ensure that your Phase 2 material complies with a number of Phase 2 policies, and also ensure that all the mandatory sections of the README file have been filled in. These checks will also be automatically performed at the time of checking the Phase 2 material into the ESO Database, and non-compliant OBs or README files will be rejected. However, it may take up to several minutes before you receive the validation report generated at submission time containing possible errors in the submitted material. You can thus save much time by using the Verify utilities for OBs and README files (see the P2PP User Manual), which will perform the validation locally in your machine, before submission.

Please check your OBs and README file in the ESO Database only once you have made sure that the verification process is passed.

In addition to the automated verification of OBs and README files, please also check the quality of the attached finding charts by means of the finding chart viewing facility of P2PP. Finding charts of deficient quality will be rejected by ESO at the time of Phase 2 review and may delay the certification process of your Phase 2 package.

Checking OBs and README files in the ESO database

All Service Mode OBs and README files must be submitted to the ESO Database from P2PP. Finding charts and ephemerides files are attached to OBs and automatically checked into the ESO database at the time of submitting the OBs. Please refer to Section 6 of the P2PP User Manual and P2PP3 video tutorials for a detailed explanation on the steps to be followed to this end.

Note that the Check-in option under the File menu submits to the ESO Database only the OBs (and their components) that are highlighted in the grid of the P2PP main GUI. To check-in OBs that are within scheduling containers, their parent scheduling container (concatenation, group, time-link) must be selected. The README file must be separately submitted using the Check-In Readme option under the Readme File menu in the P2PP main GUI.

Once your OBs have been successfully checked into the ESO Database they will be grayed-out, and a lock symbol will appear next to them. Once the README file is checked in, the Check-In Readme option will be grayed-out under the Readme File menu in the main P2PP GUI.

Phase 2 Submission Completion: the p2pp-submit button

Your Phase 2 submission cannot be considered completed, and the certification process of your Phase 2 package cannot start, until you have notified the ESO User Support Department by clicking on the p2pp-submit button (whistle) in the P2PP main GUI.

After clicking the p2pp-submit button, a report listing all the material existing for the run in the ESO Database will be automatically generated and sent by e-mail to the Principal Investigator.

You must end any submission of material to the ESO Database by clicking the p2pp-submit button. In particular, you must do it in any of the following situations:

  • initial Phase 2 package submission before the Period begins;
  • submission of revised material after ESO review or at ESO request;
  • submission of spectroscopic OBs created from pre-images.

Post-submission review process

After ESO receives your Phase 2 material, the User Support Department will review it for completeness and accuracy. This review may take up to a month. You will be contacted if problems are discovered.

However, some problems are only discovered when ESO attempts to execute any given OB. If such a problem arises, ESO will contact you as soon as possible and try to work with you to find a solution. More detailed indications on the OB re-submission procedures are available.

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