At least 18 months before the meeting will be held, the Preliminary Organizing Committee (POC) solicits offers from volunteers who want to host the conference. Note that in the early days of LISA conferences, finding even one volunteer to host the next meeting was quite difficult. Institute's resources are scarce, and it can be a difficult task to convince directors that the funds invested on a librarians' conference are well-spent. However, things have gotten somewhat easier over time. For LISA IV, there were four sites competing to host the meeting! We hope that this favorable situation will continue also for future conferences.
Factors POC should consider in the selection process are:
A survey among potential attendees may help to find a solution that will suit a high number of colleagues. However, this tool should be used to get general feedback, not for making a decision by vote. The POC will then weigh pros and cons of potential locations and take the final decision.
Once the location is selected, notifications must be sent as soon as possible to all candidates:
Surveys among colleagues
Notification about selected site