IMPORTANT: ESO is now offering use of the web application p2 for Phase 2 preparation for all Paranal observing runs from Period 102 onward. The web application p2 fully replaces the use of P2PP for the preparation of the Phase 2 observing material for all telescopes/instruments for both Service and Visitor Mode runs on Paranal. Please check our help section about p2 for instructions on how to notify ESO when your material is ready.
Starting from P103, ESO has introduced a new procedure for the preparation and triggering of ToO observations. The procedure described in this tutorial only applies in support of ESO ToO Runs using instruments at the Paranal Observatory. La Silla users must continue to trigger ToO observations using the dedicated web form.
While a set of template OBs must still be prepared and approved before the beginning of the observing period, at the time of the triggering of the ToO the PI (or one of their delegate(s)) will have to use p2 to prepare the OBs that will be used for the observations and to trigger the ToO.
Below we present a 3 minute video illustrating the new p2-based ToO triggering process.
1- At the moment you want to trigger a ToO observation you should fully prepare the OBs with the web-based p2 tool. In detail, this means that you will have to log-in into p2 at www.eso.org/p2/login
2- Go to the run valid for the observing semester and create a new folder. Please edit the folder name keeping in mind that the name will be used as the name of the trigger.
3- You can now copy the approved template OB(s) that you want to use for the trigger and paste them into the newly created folder. Make sure to fill in all important parameters (exposure time, filters, Finding Charts etc.) into the copied template OB(s).
4- Any other configuration file must be prepared using the instrument-specific preparation tools (FIMS, NAOS-PS, FPOSS, KARMA, SADT) and included when needed.
5- All "ready-to-go" OBs must be certified by you (click "certify" from the action bar menu in p2). It is not necessary to press "Notify ESO" at this point.
6- Once all the OBs to be used for the trigger are validated, click on the folder and press the button Trigger ToO. You will be then guided trough the completion of a ToO form and asked to include all the relevant information (e.g. contact phone number and email addresses, general observing description) that are critical for the trigger and execution of the ToO.
7- Once the form is properly filled and the trigger is sent, you (and those persons behind the email addresses indicated in the form) will receive a confirmation email that a new trigger was sent to Paranal. You should expect to receive further information related to the ToO activation within 30min. Would this not happen, please contact Paranal at sciops(at)eso.org.