Upload your Contribution


How to upload your contribution

Contributed talks need to be pre-recorded and uploaded to Youtube. Presenters can either upload the recording of the talk to Youtube themselves, or send the recording to the conference LOC, who will upload the talks to the conference’s Youtube channel. Presenters can choose to open the access to their talks to the general public, or just to the conference attendees (the videos will only be accessed with a link that will be shared with the conference participants). We plan to keep the talks on Youtube as an online repository, so we recommend that presenters who want to have more control over the privacy of their recording upload their talk to Youtube themselves. However, we will offer to presenters the possibility to remove talks from Youtube 30 days after the conference finishes.

We recommend using the “Record” function in the Zoom app (available in the free version of the software) to record the talks. A short tutorial on how to record talks can be found in this video: https://www.youtube.com/watch?v=8FScGy9rbJA

For presenters that want more flexibility and control when recording their talk, another option is Screencast-o-matic (https://screencast-o-matic.com/tutorial/welcome-to-screencast-o-matic).

Contributed talks must be shorter than 12 minutes. If sent to the LOC (instead of uploaded to Youtube by the presenter), the recording must be:

  • in  mp4 format,
  • smaller than 100 MB, and
  • named as Talk_Firstname_Lastname.mp4

A talk recorded using Zoom will comply with all these requirements.

Contributed talks can be uploaded to Zenodo if requested by the presenter. If so, the Zenodo entry can include either the video recording of the talk or the slides, any of which needs to be sent to the LOC. Finally, presenters can also upload an image that will be used as the thumbnail of their talk on Youtube, and also in the conference website. If no image is uploaded, a snapshot of the recording showing the first slide of the presentation will be used.

Contributed posters will be uploaded to Zenodo. Similarly to the contributed talks, a dedicated section in the conference website will list the links to view the posters on Zenodo. 

Contributions (talks and posters) can be submitted using one of the the following forms:

  • If you have a Google account, you can use this form to directly upload your contributions (or provide us with a Youtube link to the talks): https://forms.gle/ev9AFLX3onXnA3bi7
  • If you do not have or do not want to disclose your Google account, you can use this form to provide us with download links to your contributions (for example, using a cloud service such as Dropbox, Google Drive, iCloud, or OneDrive): https://forms.gle/2aDJNA1y8eJhj8T18

Please submit your contribution by November 20. Later submissions will be made available on a best effort basis, but they might not be ready on the date of the first release of contributions (November 30).