How to attach finding charts, edit the README file and submit OBs and containers

This tutorial shows you how to attach finding charts to your OBs,  edit the README file and submit a final set of OBs and containers to the ESO Database. A step-by-step guidelines for the preparation of the Service Mode README file content is provided here.

In what follows we assume that you have an approved run with FORS2 and that you have already prepared the OBs and containers for your 5 targets.  In particular, for the sake of this tutorial, we assume that for two targets you have created 2 group containers (i.e. group object1 and group object2) and then 3 individual OBs, one for each of the remaining targets (i.e. OBs: obj3, obj4, obj5). Your P2PP main GUI should then look as follows:

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1. Attach the Finding Chart

Attaching a finding chart to an OB is a very simple procedure. First select with the mouse the OB you want the finding chart to be attached to. Open the Finding Charts pull-down menu in the upper bar of the P2PP main GUI as shown in the picture below:


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Choose the Attach Finding Chart(s) option, which will open a small window from which you can browse the finding chart as shown here below.

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Select the finding chart file and then press Open. This will upload the finding chart on the P2PP and attach it to the selected OB. In the P2PP main GUI, under the Finding Charts column you should then see the name of the file you have just attached.
Note that you can attach more than one finding chart to a given OB.

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In this example the group object1 contains OBs for the same target hence to attach the finding chart to the remaining 3 OBs of the group you either repeat what you have just done in case of OB u-long or you can copy & paste the finding chart from an OB to another. To do so, select the first OB which has the finding chart attached to, click the right mouse button to see the pull-down menu where the option OB Properties is, select it and then click on Copy Finding Chart, as shown below.

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Now hold the Shift button and select the OBs you want the finding chart to be attached to. Then, as done previously select OB Properties from the pull-down menu and then this time choose the option Paste to selected OBs (see picture below).

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If you have followed the instruction now in the P2PP main GUI under the Finding Charts column you should see the finding charts file name listed next to each OBs of group object1

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You can now repeat the exercise from the beginning to attach the finding chart to the remaining OBs.

Note that the Finding Chart pull-down menu, in the upper bar of the P2PP main GUI and shown in figure 1, gives you also other options such as displaying (View Finding Chart(s) ) or deleting (Detach Finding Chart(s), Clear Finding Chart(s)) a finding chart which has been already attached to a given OB.

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2. Edit and submit the README file

To access the README file you can either click on the yellow sticky note icon or from the Readme File pull-down menu select the option View Readme as shown here below:

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This will open the README view window were you should provide the most important information about your run which the Observatory staff should take into account when executing your OBs.

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The red triangle marks fields that are mandatory to fill in, under the readme and checklist tabs. As soon as you start filling a field the red triangle next to it disappears.

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Once you have provided all the mandatory information you can check-in your README file by simply choosing the option Check-in Readme in the Readme file pull-down menu from the upper bar of the P2PP main GUI (see figure 8).

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3. Submit OBs and containers and notify ESO

To submit your 3 individual OBs you need first to select them and then choose the Check-in option in the pull-down menu of File, in the left upper corner of the P2PP main GUI.

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You are sure about the submission so you press the Yes button!

In the P2PP main GUI all OBs should now have a lock icon next to them, meaning that they are into the ESO Database and therefore they are not editable anymore.
Now, to submit the OBs belonging to the containers object1 and object2 you need to select the containers itself (not the OBs) and then repeat what you have just done in case of the three individuals OBs.

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You have followed step-by-step the instructions given so far, then your P2PP main GUI should appear as follws:

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Before closing the P2PP session, remember to select the run ID and then to click on the whistle icon to alert ESO that your Phase 2 material has been submitted.

The p2pp-submit signal must be sent only when you have checked-in all the OBs and the README file for a given run as it will initiate the review by the User Support Astronomer. If, during the lifetime of the observing run, you should have to modify either some OBs, or the README file, you will have to re-send the signal once your modifications are done, by clicking again on the p2pp-submit button.

This completion signal has to be sent for every observing run. Just like for the check-in of your README file, the p2pp-submit command acts only for the run which is currently selected in P2PP. If you are submitting material for several runs, then please repeat the procedure as many times as needed.

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Click here to return to the main P2PP documentation page.


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