NOTES TO PARTICIPANTS
ESO Workshop on Optical Detectors for Astronomy
13-16 September, 1999 ESO Auditorium
NOTES TO PARTICIPANTS
|WORKSHOP VENUE: European Southern Observatory (ESO), Karl-Schwarzschildstr. 2, 85748 Garching bei München, Auditorium (the main entrance).|
|WELCOMING RECEPTION:||On Monday, 13 September, please join us for a relaxed evening of getting reacquainted. This casual affair will take place at Schloss Beletic, Türkenstrasse 11 Garching between 18:00 and 21:00 hrs.
Your accompanying guests are cordially invited.
|REGISTRATION:||Monday, 13 September 1999, from 18:00 - 18:30 at the workshop reception
Tuesday, 14 September 1999, 08:30-09:00 hrs. at ESO
|REGISTRATION FEE:||To make life easiest, we will have a single workshop fee of 250 DM, which covers all the workshop activities (reception, dinner, lunches and refreshments), a copy of the workshop Proceedings and the cool workshop parafernalia. The registration fee is payable at the registration desk in German currency only (cash preferred, traveller's cheques and Euroceques accepted - no credit card facilities will be available)|
|WORKSHOP FORMAT:||Most participants of past ESO CCD workshops have enjoyed an atmosphere that is more intimate than the large conferences sponsored by the professional societies. In these workshops, the concept of "roundtable" discussions was used to foster a free exchange of ideas.
We will continue this tradition in the 1999 workshop by having a mix of oral presentations, poster sessions and roundtable discussions. These are complemented by the special evening dinner on Wednesday the 15th and the visit to the Paulaner Brewery. followed by dinner downtown on the 16th.
There will be no parallel sessions and participants are invited to use the poster area or terrace (in case of good weather) for private discussions with colleagues.
|ORAL PRESENTATIONS:||The oral presentations will be either 10 or 20 minutes talks followed by a 5 minute question and answer period.|
|POSTER PAPERS:||Accompanying the oral presentations there will be poster sessions with papers on the same (or similar) subject. Authors of poster papers are to put up their papers at the beginning of the first day of the workshop and to leave them on display for the entire workshop. Authors of poster papers are expected to be present at their booth during the appropriate poster session. They are also invited to do a 1 minute presentation (with ONE transparency) of their work to the audience at the end of the morning session (before lunch) of the day their subject is discussed.|
|EQUIPMENT DEMOS:||Participants are strongly encouraged to bring systems or subsystems for demonstration during the poster sessions. ESO will provide a secure location for that is locked during non-demonstration periods.|
|ROUNDTABLES:||The roundtables are designed to encourage open discussion and debate on a few of the areas that involve a majority of us. The areas initially selected are:
The roundtables have a format that aims to promote free discussion. The format of the roundtable will be as follows:
|SUBMISSION OF PAPERS:||Participants are expected to submit a title and abstract when pre-registering. Complete camera-ready papers and electronic versions should be brought to the workshop. The latest date for submission is one month after the conclusion of the workshop, 16 October 1999.
The single major deficiency of the 1996 workshop was the delay of the publication of the Proceedings. We think we can really do better this time, especially if you are all willing to help us! The best help is of course to respect the deadline (in case you missed it before is: 16 October 1999) but also to send us contribution written according to a specific format:
|WORKSHOP PROCEEDINGS:||The proceedings of the workshop will be published by ESO. Registered participants will receive a copy, and copies will be mailed to observatories and appropriate libraries. Due to the high cost of publishing a single run set of proceedings, we must enforce page limits for the contributions.|
|SOCIAL EVENTS:||An intense and interesting social program comes alongside the workshop.
The following table summarizes the social events:
ESO will provide transportation from Garching to where the event will take place. At the end of the affair, buses will return us to the hotels in Garching. Please invite your accompanying guests to join us for this adventure (An extra fee of 50 DM per guest has to be paid at the registration). Please mark in the Registration/Accomodation form how many persons and your preferences (e.g. vegetarian).
|ACCOMMODATIONS||ESO has arranged for hotel accommodations for all participants in the city of Garching. Please see the hotels list for more information.|
|TRANSPORTATION||Garching is easily reached by taxi from the Munich airport (about 50 DM per taxi, no matter how many persons).
If you require a taxi to either the airport or the train station on the last day of the Workshop, kindly inform the secretariat by Wednesday morning so that a "taxi pool" can be arranged.
|BANK SERVICE||Please note that no bank service is planned for this Workshop. The opening hours of the Bankhaus Reuschel & Co., Burgerplatz 7, in Garching are:
Mon-Fri: 08:30-12:30 and 13:30-15:45. There is a 24 hour teller machine at the front of the bank that dispenses money to a valid bank card, including Eurocard, Cirrus and Plus.
|LUNCHEON:||Light lunches (sandwiches, fruits, light drinks) will be provided by ESO every day. They will be served close to the poster area to facilitate contacts and chats between participants. If the weather is fine, we will move to the terrace to enjoy the sun. Participants who wish it, may take lunch in the Max Planck Institute (MPI) Canteen situated nearby. Typical prices (sandwiches or warm meals) range from DM 6 to DM 12.|
|Opening hours of MPI Canteen||Cafeteria: 08:30-11:00 / 11:30-16:30
|TRAVEL AGENT:||Next to the reception you will find a branch of the Wagons Lits Travel Agency (room 203). Opening hours Mon-Fri from 10:00-12:00 and 13:00-16:00.|
|COMPUTER ACCOUNT:||Remote login to home machines from ESO User Room (ask the Workshop reception) will be made available|
|FAX NUMBER TO BE REACHED AT ESO:||00 49 89 32006 358 or 00 49 89 320 23 62|
|REGISTRATION DESK/CONFERENCE SECRETARIAT:||Martine Nelson
Telephone messages for participants can be left under the number (+ 49 89) 320 06 0.
Faxes should be sent to the ESO central fax number (+ 49 89) 320 23 62.
|PLEASE WEAR YOUR NAME BADGE AT ALL TIMES DURING THE WORKSHOP. THANK YOU!|