Paid Associates

Conditions of Employment at ESO

This document summarises the conditions of employment for Paid Associates at the European Southern Observatory (ESO).

It is intended for information only to give potential applicants a general overview of the working conditions at ESO. The full details are given in the International Staff Rules and Regulations (SRR) and other official documents, which formally define the working relationship of Paid Associates with the Organisation. On receiving a job offer, applicants will be given copies of these documents.

As ESO is an intergovernmental organisation, its conditions of employment for Paid Associates are independent of German, Chilean, and European Union labour law.

A comprehensive compensation package that supports work-life balance

ESO offers a comprehensive and competitive package of salary, allowances, grants and an attractive social security scheme. In addition, ESO aims to support members of personnel in maintaining a good work-life balance between their professional and private life.

For details of these general aspects of working at ESO, please see the sections “General conditions” and “Work-life balance”.

Creating a family-friendly workplace

ESO is committed to being a family-friendly workplace, creating a work environment and policies which allow staff to balance their professional and private responsibilities through flexible working arrangements and financial support for families.

For details of ESO’s measures to support families, please see the section “Family-Friendly Support”.

General conditions

Duty stations

ESO has establishments, known as duty stations, which are located in:

Germany: Garching bei München

Chile: La Silla, Paranal, Santiago, Sequitor, ALMA Operations Support Facility (OSF)

Duration of appointment

The contract for a Paid Associate is for a fixed-term duration of usually one year and is subject to a successful pre-employment medical examination.

Under certain circumstances there is the possibility of contract extension(s), subject to individual performance and organisational requirements.

Basic salaries

ESO has a salary structure consisting of a series of grades from 2 to 14. Within each grade, there is a series of steps from 0 to 15 (in grades 2 to 4), 0 to 13 (in grades 5 to 12), 0 to 10 (in grade 13), or 0 to 7 (in grade 14).

Initial grade and step, and therefore salary, is determined in relation to the position and a candidate's qualifications and experience, and is set at the time of the appointment. The grade and step may be adjusted upon contract extension.

The basic salary refers to the salary before the deduction of contributions for the healthcare scheme, and before the payment of any additional allowances.

The salaries of Paid Associates are reviewed annually by ESO’s governing bodies, and may be adjusted taking into account cost of living changes. The salaries of Paid Associates with duty station in Chile are further adjusted monthly, according to the cost of living differential between Santiago de Chile and Munich.

Due to ESO’s status as an intergovernmental organisation, under most circumstances no income tax is payable on ESO salaries. Instead, an internal tax is withheld at source.

Working hours per week

The basic working schedule is 40 hours a week on average. The specific working schedule and hours of work may vary according to the duty station.

Health Insurance Scheme

The ESO health scheme provides private worldwide healthcare insurance for medical expenses of Paid Associates and their dependent family members. The monthly healthcare insurance contribution that the Paid Associate pays is independent of the number of dependent family members.

Unemployment Insurance

Paid Associates are entitled to unemployment insurance benefits if they are without employment immediately after their appointments terminate, subject to certain conditions.

If the appropriate conditions are met, unemployment benefit will be paid for up to 6 or 12 months, depending on the staff member’s length of service. This is normally between 70% and 80% of the final basic salary.

Salary during sickness

A Paid Associate’s salary continues to be paid during absences due to sickness, with certain limits and conditions. If the appropriate conditions are met, including the submission of a medical certificate, the rules allow in the first instance for up to 12 months of sick leave on full pay within a period of 36 months. Additional rules apply after this.

Pension Scheme

Members of the personnel with an appointment as a Paid Associate should have their own pension provision.

Annual Leave

Annual leave entitlement for Paid Associates is 2 1/2 working days per month (30 days per year). The leave year runs from 1 April to 31 March of the following year.

Official Holidays

The following days are official holidays for Paid Associates with duty station in Garching: 1 January, 6 January, Good Friday, Easter Monday, 1 May, Ascension Day, Whit Monday, Corpus Christi, 15 August, 3 October, 1 November, 25 December and 26 December.

The following days are official holidays for Paid Associates with duty station in Chile: 1 January, Good Friday, Good Saturday, 1 May, 21 May, 29 June, 16 July, 15 August, 18 September, 19 September, 12 October, 1 November, 8 December, 25 December and 26 December.

Home Leave

Once every two years in Garching and every year in Chile, an expatriated Paid Associate is entitled to a home leave return trip to his or her “home station” (typically to the Paid Associate’s home state or place of residence at the time of appointment). ESO pays the expenses of the journey for the Paid Associate and their family within certain limits.

Expatriation Allowance

A monthly expatriation allowance is payable to Paid Associates under certain circumstances. The rate is calculated as a percentage of the Paid Associate’s basic salary, within certain limits.

Mountain Allowance (Chile only)

A mountain allowance is payable to Paid Associates with duty station La Silla, Paranal, Sequitor, or OSF.

  • Paid Associates receiving household allowance (see “Family-Friendly Support” section below): 20% of the basic salary
  • Paid Associates not receiving household allowance: 10% of the basic salary

The amount of the mountain allowance listed above applies when the regular amount of working time is spent on the mountain. The amount paid is adjusted according to actual time spent on the mountain.

Joining expenses

Newly appointed Paid Associates residing more than 50 km from the duty station before their appointment are entitled to be paid travel expenses for themselves and their families, removal expenses, and an installation allowance. Additional information on the importation of household goods (personal effects, cars, etc.) to the duty station can be obtained from Human Resources.

Initial accommodation for new arrivals

ESO has a few fully furnished apartments (1 room to 3 rooms) in Garching. Subject to availability, these apartments can serve as a temporary solution for newly appointed Paid Associates. The rental period also depends on availability and is usually for a maximum of three months. The cost of the apartment is charged to the staff member and deducted through the monthly payroll.

Newly appointed Paid Associates in Chile are accommodated for free in the ESO Guesthouse for the first night and receive free lodging in a furnished apartment for up to five weeks (35 nights)

German Language Training in Garching / Spanish Language Training in Chile

ESO offers newly appointed Paid Associates and their spouses in-house language training at the beginner’s level. The aim of the course is to provide them with the language skills to help them deal with their everyday life and to settle in to their new environment.

Work-Life Balance

Flexitime system

ESO operates a flexible working time scheme in Garching and Santiago, according to which eligible Paid Associates may vary the time of their arrival, breaks and departure, from day to day.

Mobile working

With the agreement of one’s supervisor, and if circumstances allow it, a mobile working policy is available for eligible Paid Associates in Garching and Santiago to do some of their work outside of the ESO premises, for example at home. Two schemes, which may be combined, are available: regular mobile working, in which staff work up to one day per week on a regular basis outside ESO, and occasional mobile working, in which staff work up to 24 days per leave year outside ESO.

Part-time work

If permitted by circumstances the Organisation may offer part-time appointments. During the first three years of age of a dependent child the possibility to work part-time becomes an entitlement. The working week for part-time appointments cannot be less than 20 hours.

Family-Friendly Support

Health insurance for dependent family members at no additional cost:

As described in the general Health Insurance Scheme section, the ESO healthcare scheme covers dependent family members as well as the Paid Associate at no additional cost. The monthly contribution that the Paid Associate pays is independent of the number of dependent family members.

Household Allowance:

Paid Associates who are married, or in a legally registered partnership, or who are entitled to children’s allowance receive a monthly household allowance.

Children’s Allowance:

Paid Associates receive a monthly children’s allowance for each dependent child. There is additionally a monthly supplementary children’s allowance for expatriated children, up to the age of 4 years at the latest, if no education grant is paid.

Education reimbursements for children from the age of 6 months:

For the dependent children of Paid Associates, ESO reimburses 75% of school fees and fees of officially recognised childcare establishments, subject to certain conditions and limits.

Special agreements with the IPP/ESO Kinderkrippe/Kindergarten & the European School Munich (ESM)

ESO holds a limited number of places at the childcare facility (Kinderkrippe/Kindergarten) run by Wichtel Akademie on the Garching campus. Places, at preferential rates, can be offered subject to availability.

The children of ESO’s Paid Associates with duty station in Garching have access to the European School Munich as Category II pupils (through an agreement between ESO and the school). In most cases, the availability of places at the European School is guaranteed.

Registration forms for both the Wichtel Akademie Garching and the European School Munich can be obtained from Human Resources at the time of appointment.

Special Leave in the event of serious illness of a close relative:

A Paid Associate may take up to 10 working days of special paid leave per leave year in the event of serious illness of their close relatives (i.e. dependent children, spouse and parents).

Maternity Leave, Paternity Leave, Adoption Leave and Parental Leave

Paid Associates with new children have the following entitlements:

Maternity Leave: entitlement to 18 weeks paid maternity leave, or 21 weeks in cases of multiple or premature births, or as of the birth of a second child.

Paternity Leave: entitlement to 10 working days paid paternity leave. It can be taken in half days or full days.

Adoption Leave: entitlement to 4 weeks’ paid adoption leave for each child up to 18 years of age. For adopted children under 6 years of age, the period of adoption leave is extended to 18 weeks.

Parental Leave: entitlement after maternity leave, paternity leave or adoption leave. For births, the entitlement applies until the child is 3 years old. For adoption of a child under 6 years of age, the entitlement applies until the end of the third year of the child’s placement under the care of the member of personnel. Parental leave is partially paid for 6 months during the first year of age of the child. Further parental leave is unpaid.

Part-time work

During the first three years of age of a dependent child the possibility to work part-time described in the section “Work-life balance” becomes an entitlement.

Help in finding professionals for childcare in the Munich area

Finding suitable childcare in the Munich area can be challenging for parents. ESO has an agreement with a “Familienagentur” to provide additional support when places are not available at the IPP/ESO Kinderkrippe/Kindergarten childcare facility on the campus, or where staff are looking for other childcare services for any reason.

Other Information

For additional information, you may contact:

ESO Garching
Human Resources
Karl-Schwarzschild-Straße 2
85748 Garching b. München / Germany
+49 89 320 06 217
E-mail: vacancy@eso.org

ESO Chile
Human Resources
Av. Alonso de Cordova 3107, comuna de Vitacura
Santiago, Chile
Phone: +56 2 4633000
E-mail: vacchile@eso.org

ESO Recruitment Portal

Human Resources
Document last updated: 28 September 2018